June 13, 2020

PRIVACY POLICY

Thank you for visiting our website and your interest in our company and services. Data protection and data security are very important to us. For your further visits to our website, we would like to inform you about data collection, processing and use when visiting and using our service. As well as objection, revocation and other rights to which you are entitled as a person affected by data collection and use.

This we do in compliance with the applicable data protection legislation and have committed to a vast selection of Privacy Laws form across the globe based on our customer base. In particular we adhere to the;

  • Europe`s General Data Protection Regulation (GDPR);
  • California`s Consumer Privacy Act (CCPA);
  • USA`s Federal Trade Commission FIPs (FIPs);

The Expat Woman Policy (this “Policy”) describes how The Expat Woman, LLC (“The Expat Woman,” “we,” “us,” and “our”) may collect, use, store, and disclose your personal information when you use or access The Expat Woman’s website located at https://theexpatwoman.com and all of our other websites to which this Policy is posted and any other services, content, and features made available by us through such websites (collectively, the “Site”).

This Policy is part of our Terms of Service.  By using or accessing the Site, you acknowledge and accept the terms of this Policy and consent to the collection, use, storage, and disclosure of your personal information as described in this Policy.  If you do not agree to every provision of this Policy, you may not access or use the Site.   

The Controller

The Expat Woman LLC  is the Controller of your personal data.

What is personal data?

Personal data refers to any information relating to an identified or identifiable natural person (“Personal Data”).

Accuracy

It is important that the data we hold about you is accurate and current, therefore please keep us informed of any changes to your personal data.

Children Data

Our website is not intended for children and we do not knowingly collect data relating to children. We are in compliance with the requirements of COPPA (Children’s Online Privacy Protection Act).  We do not knowingly collect any information from anyone under 13 years of age.

 

What data do we collect?

Information you provide to us

When you participate in, access, request or use to any of our services, activities or online content, such as newsletters, we receive personal information about you which we use to provide these services. This may consist of data such as your name, email address, postal address and telephone number.

 

Registration

To create an account, you need to provide data including your name, email address, username and a password.

 

Profile

You have choices about the information on your profile. It’s your choice whether to include sensitive information on your profile and to make that sensitive information public. Please do not post or add personal data to your profile that you would not want to be publicly available.

 
Content you share with us 

When you contact us and when you share comments and other content with, us we may receive personal information about you.

 
Information collected online

We automatically collect personal data (technical and usage) when you browse or interact with our website, by using cookies, and other similar technologies. We may also receive technical data about you if you visit other websites which use our cookies.

Email communications       

We use web beacons in our emails to track the success of our marketing campaigns. If you open an email from us, we can see which of the pages of our website you visited. Our web beacons don’t store any information on your computer but communicate with our cookies and tell us when you have opened an email from us.

Data collected that is linked, for example if you have used our service and later choose us again, we will link your data and treat that linked data as Personal Data.

How personal data is collected

We collect personal data in the following ways:

direct interactions  you may provide personal data when you complete online forms, request products/services, subscribe to our newsletter and join our mailing list, use our feedback form or otherwise or correspond with us (by post, phone or email)
automated technology we automatically collect personal data (technical and usage) when you browse or interact with our website, by using cookies, and other similar technologies. We may also receive technical data about you if you visit other websites which use our cookies.

On what grounds do we use Personal Data?

We use your Personal Data for the following purposes and on the following grounds:

On the basis of fulfilling our contract (when you use our service)

On the basis of your consent (when you subscribe to our newsletter or when you contact us)

On the basis of legal obligations (for obligations such as tax, accounting, anti-money laundering, or when a court or other authority asks us to)

On the basis of our legitimate interest (for communications about security, privacy and performance improvements of our services. Or for establishing, exercising or defending our legal rights.)

Of course, before relying on any of those legitimate interests we balance them against your interests and make sure they are compelling enough and will not cause any unwarranted harm.

When do we disclose your Personal Data?

We disclose your Personal Data in response to your business enquiry or your request for information within our Company in order to provide the best service possible and within our legitimate interest.

We may share your information with organizations that help us provide the services described in this Data Protection Policy and who may process such data on our behalf and in accordance with this Data Protection Policy, to support this website and our services. For example, with our legal other professional advisors.

In relation to information obtained about you from your use of our website, we may share a cookie identifier and IP data with analytic and advertising network services providers to assist us in the improvement and optimisation of our website which is subject to our Cookies Policy.

We may disclose personal information in other circumstances such as when you agree to it or if the law, a Court order, a legal obligation or regulatory authority ask us to. If the purpose is the prevention of fraud or crime or if it is necessary to protect and defend our right, property or personal safety of our staff, the website and its users.

Data retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Your Rights

You have the right to:

  • information about the processing of your personal data
  • obtain access to the personal data held about you
  • ask for incorrect, inaccurate or incomplete personal data to be corrected
  • request that personal data be erased when it’s no longer needed or if processing it is unlawful
  • object to the processing of your personal data for marketing purposes or on grounds relating to your particular situation
  • request the restriction of the processing of your personal data in specific cases
  • receive your personal data in a machine-readable format and send it to another controller (‘data portability’)
  • request that decisions based on automated processing concerning you or significantly affecting you and based on your personal data are made by natural persons, not only by computers. You also have the right in this case to express your point of view and to contest the decision
  • Where the processing of your personal information is based on consent, you have the right to withdraw that consent without detriment at any time through contacting us.

California Privacy Rights

Sources and Categories of collected personal information

(you can find all sources and categories of collected personal information above)

Business or commercial purpose for collecting information

(you can find all purposes of processing personal information above)

Categories of third parties with whom the business shares personal information

(you can find all categories of recipients of personal information listed above)

In addition to the rights as explained, under California’s “Shine the Light” law, California residents who provide personal information (as defined in the statute) to obtain products or services are entitled to request and obtain from us, once per calendar year, information about the personal information we shared, if any, with other businesses for marketing uses. If applicable, this information would include the categories of personal information and the names and addresses of those businesses with which we shared such personal information for the immediate prior calendar year (e.g., requests made in the current year will receive information about the prior year). To obtain the information about data we hold about you or to effect the opt out, please contact us..

Do Not Track 

Do Not Track is a privacy preference you can set in most browsers. We support Do Not Track because we believe that you should have genuine control over how your info gets used and our site responds to Do Not Track requests.

Do Not Sell My Personal Information

We do not sell information that directly identifies you, like your name, address, social security number, banking information, or phone records. In fact, we do not even share that type of information except with service providers who can use the information solely to provide a service on our behalf, when a consumer directs us to share the information. If applicable, you can choose whether you want this sharing or not. Remember, we don’t sell data that directly identifies you unless we have your explicit permission, no matter what choice you make.

To make your choices please contact us at the below address.

How do we protect your Personal Data?

We protect your data using state of the art technical, and physical safeguards and operate a firm system of policies, confidentiality agreements, digital safeguards and procedures to ensure the highest level of administrative protection.

In more detail to access our database the user must be authorised, is challenged through a two-way authentication system and use an encrypted VPN. Also, the removal of Personal Data from our location is forbidden and made by using a complex encryption system very difficult. We use cutting edge antivirus and anti-malware software and up-to-date firewall protection. Moreover, authorised personnel must have a legitimate need to know interest such as being your point of contact or service your user account.

The data we collect from you may be stored, with appropriate technical and organisational security measures applied to it, on our servers in the USA. In all cases, we follow generally high data protection standards and advanced security measures to protect the personal data submitted to us, both during transmission and once we receive it.

To exercise any of your rights, or if you have any questions or complaints about our use of your Personal Data and this policy, please contact us at the below e-mail address.

Automated decision-making and profiling

We do not use automation for decision-making and profiling

International transfers

We do not currently share your data with recipients outside the USA. If we do then we will make sure that it is protected in the same way as if it was being processed in the USA. Some countries or territories outside the USA do not have adequate levels of data protection corresponding to the general data protection regulation. In order to protect your data and to achieve an adequate level of protection for your personal data when we transfer it to these countries or territories, we will ensure that one or more safeguards are put in place.

Personal Identity Information (PII) Statement

Commercial Partners: Individual(s) or companies that have been approved by us as a recipient of organizational PII and from which The Expat Woman LLC has received confirmation of their data protection practices conformance with the requirements of this policy. Commercial Partners include all external providers of services to The Expat Woman LLC and include proposed Commercial Partners. No PII information can be transmitted to any vendor in any method unless the vendor has been pre-certified for the receipt of such information.

PII Training: All new hires entering The Expat Woman LLC who may have access to PII are provided with introductory training regarding the provisions of this policy, a copy of this policy and implementing procedures for the department to which they are assigned. Employees in positions with regular ongoing access to PII or those transferred into such positions are provided with training reinforcing this policy and procedures for the maintenance of PII data and shall receive annual training regarding the security and protection of PII data and company proprietary data

PII Audit(s): The Expat Woman LLC conducts audits of PII information maintained by The Expat Woman LLC in conjunction with fiscal year closing activities to ensure that this policy remains strictly enforced and to ascertain the necessity for the continued retention of PII information. Where the need no longer exists, PII information will be destroyed in accordance with protocols for destruction of such records and logs maintained for the dates of destruction.

Data Breaches/Notification: Databases or data sets that include PII may be breached inadvertently or through wrongful intrusion. Upon becoming aware of a data breach, The Expat Woman Inc will notify all affected individuals whose PII data may have been compromised, and the notice will be accompanied by a description of action being taken to reconcile any damage as a result of the data breach. Notices will be provided as expeditiously as possible and in no event be later than the commencement of the payroll period after which the breach was discovered.

Confirmation of Confidentiality: All company employees must maintain the confidentiality of PII as well as company proprietary data to which they may have access and understand that that such PII is to be restricted to only those with a business need to know. Employees with ongoing access to such data will sign acknowledgement reminders annually attesting to their understanding of this company requirement.

Violations of PII Policies and Procedures: The Expat Woman Inc views the protection of PII data to be of the utmost importance. Infractions of this policy or its procedures will result in disciplinary actions under The Expat Woman Inc’s discipline policy and may include suspension or termination in the case of severe or repeat violations. PII violations and disciplinary actions are incorporated in The Expat Woman Inc’s PII onboarding and refresher training to reinforce The Expat Woman Inc’s continuing commitment to ensuring that this data is protected by the highest standards.

Changes

This Data Protection Policy and our commitment to protecting the privacy of your personal data can result in changes to this Data Protection Policy. Please regularly review this Data Protection Policy to keep up to date with any changes.

  1. Information We
    Collect and Track

We may collect or
track the following information:

  1. Information You Provide to Us:  In general, you may visit the Site without
    telling us who you are or sharing any personal information with us.  When you register for an account for the Site,
    we may request information, including your name, address, phone number, email
    address, etc.  The Expat Woman may also
    store your correspondence, including emails, which you may have with The Expat
    Woman and any comments you post on The Expat Woman’s Blog.

  • Information from Mobile Devices, Tablets, Computers or
    Other Devices:
    When you access or use the Site, The Expat Woman may also gather certain
    information automatically from the mobile phone, tablet, computer, or other
    device that you use to access the Site. 
    This information may include your domain, browser type, Internet Service
    Provider, the current web address you are visiting, operating system, access
    times and history, information relating to your activities and preferences on
    the Site, device type, telephone number, mobile carrier, language, images or
    other content users post, content users download, communications on the Site
    with other users, posts in public forums, and information from cookies or other
    technology.

  • How We Use Information

We may use the
information we collect or track for the purposes described elsewhere in this
Policy and our general commercial purposes, including, among other things, to:

  1. Operate
    and maintain the quality of the Site;
  2. Enhance
    the Site’s content and information;
  3. Diagnose
    problems within the Site;
  4. Provide
    customer support;
  5. Detect,
    prevent, and investigate actual or suspected fraud, hacking, infringement, or
    other misconduct involving the Site; and
  6. Track
    event ticket sales.
  7. To send you marketing communication
    and newsletters about our Services.

The Company likes to keep its clients, personnel and other
interested parties informed of legal developments of interest to them.  If you do not wish to receive publications or
details of events or seminars that we consider may be of interest to you,
please let us know by emailing

  • Disclosure of
    Collected and Tracked Information

We collect your
information and provide the collected information to The Expat Woman’s
affiliates (“Affiliates”), which includes third-party retailers, advertisers,
and agents.  The Expat Woman may disclose
your information when legally required to do so.

  1. Information Collected by Third Parties:  We may permit Affiliates to collect
    information: including your name, personal email address, home address, billing
    information and other information you provided when you sign up for an Expat
    Woman event.
  2. Legal Compliance: 
    The Expat Woman may disclose your personal information to comply with
    applicable law and law enforcement inquiries, other government agency inquiries
    and requests, court orders, and subpoenas.

  • Protection of The Expat Woman and Others:  The Expat Woman may also disclose your
    personal information to exercise or defend our legal rights, to protect the
    security of the Site and our business, to investigate and prevent illegal or
    tortious activity, to protect the rights, property or safety of others, and to enforce
    or apply The Expat Woman’s Terms of Service and other agreements.

  • Business Transfers: 
    We may choose to buy or sell assets and may share and/or transfer
    customer information in connection with the evaluation of and entry into such transactions.  Also, if we are acquired, go out of business,
    enter bankruptcy, or go through some other change of control, your personal
    information could be one of the assets transferred to or acquired by a third party.

  • Simple Notification Service Registration: If you register
    through a Simple Notification Service, such as Instagram or Twitter (“SNS”), we
    will extract the personal information you have provided to the SNS (such as
    your name, email address, profile information, profile picture, photos, names
    and profile pictures of your friends, your friends’ profile information, and
    other information you make available via the SNS from the account you have with
    the SNS) and use that information to create your account (“Account”) to use for
    our Site.  The specific information that
    we extract may depend on the privacy settings you and your SNS friends have
    with the SNS.  You hereby consent to our
    access to and collection of such personal information about you.

  • Changes to
    Personal Information

Subject to
applicable law, which might, from time to time, oblige us to store your
personal information for a certain period of time, you may update, modify, or
delete your information by contacting us at info@theexpatwoman.com or writing to
us at The Expat Woman, 201 Spear Street #1100, San Francisco, CA 94105.

  • Disclosure of Facebook
    Pixels, and Cookies

We use Facebook pixels in a variety of
ways to:

  1. Provide
    customized content and information;
  2. Store
    information;
  3. Keep
    count of return visits to the Site;
  4. Accumulate
    and report statistical information on Site usage;
  5. Determine
    which features users like best;
  6. Assess
    the popularity and effectiveness of the Site;
  7. Determine
    whether and when an email was opened;
  8. Facilitate
    commissions; and
  9. Improve
    the Site and create new services.

By agreeing to the
terms of this Policy, you consent to our placement of Facebook Pixels on your
web browsers and machines that are used to access the Site.

  • Age Restriction/Children’s
    Online Privacy

The Site is not
directed, or intended to be attractive, to children under the age of 13.  The Expat Woman does not knowingly collect or
solicit personally identifiable information from children under the age of 13.  If you are under the age of 13, do not use
the Site or submit any information to us.

  • State Specific
    Disclosures/California

For California
residents:
Under California Civil Code Section 1798.83, if you are a California resident
and The Expat Woman has an established business relationship with you, you may
have the right to request information from The Expat Woman, free of charge,
regarding the manner in which The Expat Woman shares certain categories of
personal information with third parties (whether collected online or offline),
for the third parties’ direct marketing purposes.  You are entitled to receive a copy of this
information in a standardized format and the information will not be specific
to you individually.  The Expat Woman’s
designated email address for such requests is info@theexpatwoman.com.  You may also request this information by
writing to: 201 Spear Street #1100, San Francisco,
CA 94105.

  • Security

You are
responsible for maintaining the secrecy of your unique password and account
information at all times.

We use what we
believe to be appropriate procedures to protect information against unauthorized
access and disclosure.  Information you
elect to post on our Site, emails and other information you send to us are not
encrypted and such transmissions cannot be considered a secure means of
transmitting sensitive information.

You should be
aware of the limitations of security, authentication, encryption, and privacy
measures used in connection with the Internet and that any information you
transmit through the Site may be damaged, corrupted, “sniffed” and/or accessed
by another person without your permission. 
Regardless of the precautions taken by you or by us, “perfect security” does
not exist on the Internet.  Third parties
may unlawfully intercept or access transmissions or private communications, and
other users may abuse or misuse your personal information that they collect
from the Site.  Therefore, although we
work very hard to protect your privacy, we do not promise, and you should not
expect, that your personal information or private communications will always
remain private.

  • Changes to Privacy
    Policy

The Expat Woman
may modify this Policy at any time.  You
should review all applicable terms regularly. 
When we revise this Policy, we will post the revised version on the Site.  Any revised version of this Policy will be
effective upon posting on the Site, unless otherwise set forth therein or as
otherwise provided by us or required by applicable law.  You are free to decide whether or not to
accept a revised version of this Policy, but accepting this Policy, as revised,
is required for you to continue accessing and using the Site.  If you do not agree to this Policy or any
revised version of this Policy, your sole recourse is to terminate your access
to and use of the Site.  Except as
otherwise expressly stated by us, your access to and use of the Site are
subject to, and constitute your acceptance of, the version of this Policy in
effect at the time of your access or use.

  1. Contact Information

If you have any
questions, inquiries, requests, complaints, or comments regarding this Policy,
please contact us at info@theexpatwoman.com.

Updated as of: [November 15th, 2020]

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